Live Event Music Licensing: Legal Guide for Venues & Organizers
“You threw an amazing live event with 500 people dancing to the hottest songs. Three weeks later, a letter arrived: a copyright notice demanding $10,000 in performance royalties. You forgot to get a music license.”
Hosting a live event with music—whether it’s a wedding, corporate party, nightclub, concert, or festival—requires legal permission to play copyrighted songs. Many venue owners and event organizers don’t realize this until they receive a cease-and-desist letter or a lawsuit claim from a performing rights organization (PRO).
Live event music licensing is one of the most misunderstood areas of entertainment law. The rules differ from radio, streaming, and podcasting. You cannot simply assume that because a band is performing live, the venue is “clear.” The venue, the event organizer, and potentially the performer each have separate licensing obligations.
This guide explains exactly what licenses you need, which organizations enforce them, how much they cost, and how to structure your event legally so you never receive a surprise royalty notice.